Minnesota's leading immigrant-owned accounting firm · Serving MN & WI since 2006
DHS Provider Support Services.
HAR Financial Services works with Minnesota's DHS-licensed healthcare and human services providers on more than just the books. Our team has hands-on experience navigating 245D HCBS, 245A PCA, home health, and daycare licensing requirements, and we help clients handle the regulatory and administrative work that keeps a license in good standing. Because we already manage the financial side of these agencies, we understand how compliance issues connect to payroll, billing, and reimbursement, and we bring that full picture to every engagement.
1. Reevaluation Assistance
DHS license reevaluations are a recurring requirement for 245D and 245A providers, and missing a deadline or submitting an incomplete packet can put a license at risk. We help clients prepare for and complete reevaluations end to end, including:
✔ Reviewing current license status and identifying upcoming reevaluation deadlines.
✔ Compiling and organizing required documentation (policies, staffing records, incident reports, training logs).
✔ Reviewing internal records against DHS licensing standards before submission.
✔ Preparing responses to DHS follow-up requests or requests for additional information.
✔ Coordinating with agency leadership so nothing falls through the cracks during the process.
2. DWRS Audits
The Disability Waiver Rate System (DWRS) determines reimbursement rates for HCBS providers, and errors in rate-setting worksheets or supporting documentation can mean a provider is underpaid, or exposed to a repayment demand later. We provide DWRS audit support that includes:
✔ Reviewing DWRS rate framework submissions for accuracy before they're filed.
✔ Auditing historical DWRS data against payroll and cost records to catch discrepancies.
✔ Identifying under-billed or under-reimbursed rate components.
✔ Preparing documentation to support rate appeals or corrections.
✔ Ongoing monitoring so rate changes are reflected accurately going forward.
1. Reevaluation Assistance
✔ Variance request preparation and submission.
✔ Corrective action plan (CAP) drafting in response to DHS findings.
✔ DHS survey and investigation preparation (mock reviews, document readiness checks).
✔ Support responding to licensing complaints or maltreatment investigation inquiries.
2. DWRS Audits
✔ Drafting and updating required policies and procedures for 245D and 245A licensure.
✔ Aligning internal operating procedures with DHS standards and waiver requirements.
✔ Identifying under-billed or under-reimbursed rate components.
✔ Staff training documentation support.
5. Background Study & Personnel Compliance
✔ Guidance on background study requirements through NETStudy 2.0.
✔ Personnel file audits for licensing compliance.
✔ Support tracking required trainings and certifications across staff.
Ready to simplify compliance?
Running a DHS-licensed agency means staying ahead of a constant stream of regulatory requirements. We help take that off your plate so you can focus on the people you serve. Contact us to talk about your reevaluation timeline or DWRS rate review.
